Recruitment Automation Agency

Your recruitment,
running on autopilot.

We build end-to-end automation systems for recruitment agencies — so your team spends zero time on manual work and 100% of their time closing placements.

Book a Free Strategy Call See what we automate ↓
UK · UAE · US Agencies
// Real results — live systems
70%
Reduction in time-to-hire after automation
300+
CVs screened automatically per day
40hrs
Saved per recruiter, every single week
CV Screening Automation· Candidate Outreach· ATS Integration· Interview Scheduling· Pipeline Management· AI-Powered Shortlisting· WhatsApp Follow-ups· Offer Letter Automation· CV Screening Automation· Candidate Outreach· ATS Integration· Interview Scheduling· Pipeline Management· AI-Powered Shortlisting· WhatsApp Follow-ups· Offer Letter Automation·
The Problem

Your recruiters are
doing admin, not recruiting.

Every hour spent manually screening CVs, chasing candidates, and updating spreadsheets is an hour not spent placing people and billing clients.

01 /
CV overload
Hundreds of applications per role. Recruiters spend 6–8 hours a day just reading CVs instead of calling the right ones.
02 /
Slow follow-ups
Candidates go cold waiting for responses. Your competitors follow up faster and steal the placement from under you.
03 /
No system, all chaos
Spreadsheets, sticky notes, WhatsApp messages. Nothing is tracked. Good candidates fall through the cracks every week.
What We Build

Full-stack recruitment automation.

We map your entire hiring process and automate every repetitive step — using Make.com, AI, and your existing tools.

01 //
AI CV Screening & Shortlisting
Our AI reads every application, scores candidates against your requirements, and delivers a ranked shortlist to your team automatically. No more reading CVs manually.
Make.com GPT-4o Airtable Your ATS
02 //
Automated Candidate Outreach
Personalised emails, WhatsApp messages, and LinkedIn DMs sent automatically at the right time. Every candidate gets a fast, professional response — without your team lifting a finger.
Make.com WhatsApp API Gmail/Outlook LinkedIn
03 //
Interview Scheduling System
Candidates self-schedule interviews from a branded link. Reminders go out automatically. No-shows get rescheduled without any human intervention.
Calendly Make.com Google Calendar Zoom
04 //
Pipeline & ATS Automation
Your pipeline updates itself. Candidates move between stages automatically. Your CRM and ATS stay in sync without manual data entry from your team.
Make.com Bullhorn Vincere HubSpot
05 //
Offer & Onboarding Workflows
From offer letter generation to document collection and onboarding checklists — the final stages of placement run automatically so your team can focus on the next search.
Make.com DocuSign Notion Slack
How It Works

From discovery to
live system in 3 weeks.

We handle everything. You just tell us how you currently recruit — we turn it into an automated machine.

01
Discovery Call
We map your current recruitment process, identify every manual bottleneck, and design your automation blueprint together.
02
System Design
We build a custom automation architecture for your agency — connected to your existing ATS, email, WhatsApp, and calendar tools.
03
Build & Test
We build every workflow in Make.com, test with real candidate data, and refine until everything runs perfectly.
04
Launch & Support
We hand over a fully working system with training, documentation, and optional monthly support so it runs forever.
Real Results

What automation
actually delivers.

These are real outcomes from recruitment automation systems we've built and run — not projections.

70%
Faster time-to-hire
Automated CV screening and instant outreach means the best candidates are contacted within minutes of applying — not days.
// metric · time-to-hire
40hrs
Saved per recruiter per week
Manual CV reading, follow-up emails, and data entry eliminated completely. Your team recruits, not administrates.
// metric · productivity
300+
CVs processed daily, automatically
AI reads, scores and routes every application the moment it lands. No backlogs, no delays, no missed candidates.
// metric · cv-processing
3×
More placements, same team size
When your team stops doing admin, they place more. Agencies we've worked with tripled their placement rate without hiring more recruiters.
// metric · placements
Who We Work With

Built for
serious agencies.

Recruitment Agencies
Boutique to mid-size agencies in the UK, UAE, and US placing 10–200+ candidates per month who need to scale without growing headcount.
Staffing & RPO Firms
High-volume staffing companies processing hundreds of applications weekly who need intelligent screening and instant outreach at scale.
Executive Search Firms
Headhunters and executive search firms who need polished, automated outreach sequences and pipeline tracking for senior-level searches.
Investment

Transparent pricing.
No surprises.

All projects delivered in 2–3 weeks. All packages include full training and documentation.

Starter
$500
one-time project fee
For agencies that want to automate one specific process and see immediate impact.
  • 1 automation workflow
  • CV screening OR outreach
  • Make.com setup & build
  • 1 integration (ATS/email)
  • Full handover + training
Get Started →
Most Popular
Full System
$1,500
one-time project fee
Complete end-to-end automation of your recruitment process from application to placement.
  • Full pipeline automation
  • AI CV screening system
  • Automated outreach sequences
  • Interview scheduling system
  • ATS + CRM integration
  • Offer workflow automation
  • 30-day post-launch support
Book a Call →
Retainer
$300
per month
Ongoing management, optimisation and updates to keep your systems running perfectly as your agency grows.
  • Monthly system audit
  • Unlimited bug fixes
  • New workflow additions
  • Priority support (24hr)
  • Monthly performance report
Add to Any Package →
Get Started

Ready to stop doing
admin and start placing?

Book a free 30-minute strategy call. We'll map your current process, identify where you're losing time, and show you exactly what we'd automate first.

Book Your Free Strategy Call Or email us directly →